This article applies to lenders and forwarders



Smart Invoicing allows you to set the invoice Total Permission for each contract, which includes the auto-approval threshold and thresholds for Staff, Supervisor, and Manager.

 

Invoice Auto Approval Threshold

This threshold allows you to control for the limit on an invoice total you're comfortable with auto-approving. The amount you enter this field is what the system will allow to auto-approve (assuming the invoice meets the invoice auto-approval conditions).

 

Any amount that exceeds your auto-approval threshold will then roll up to your Staff for manual approval and follow their threshold settings accordingly.

 

This amount must fall below the threshold you set for your Staff.

 

What if I don't want to limit what can auto-approve?

You can set this approval threshold to 999999, and subsequently set your Staff, Supervisor, and Manager to the same. This configuration for Total Permissions is ideal for contract holders who want the majority of their contract to auto-approve.

 

Staff, Supervisor, and Manager 

The amount set for Staff must be greater than the amount listed for the auto-approval threshold. Similarly, the amount set for the Supervisor must be greater than what's set for Staff, and the Manager threshold must be greater than what is set for Supervisor.

 

Any invoice not eligible for auto-approval will go to staff for approval. If the invoice exceeds their threshold it will roll up until it reaches a threshold that it's within.

 

What if my invoice exceeds my Manager threshold?

Any invoice that exceeds your Manager threshold will auto-decline.

 

What if I don't want my invoices to auto-decline?

If you do not want invoices to auto-decline we advised that you update the Manager threshold to 999999.

 

Note: If you have enabled SLA enforcement in your company configurations but do not allow for late submission, any invoice containing a fee that is also SLA enforced and exceeds the SLA days allowed will still auto-decline. 

 

What if I want to limit the amounts my staff and supervisors can approve without limiting what is eligible to auto-approve?

You can accomplish that by limiting the permissions at the Fee Permission level in the contract and setting your Total Permissions for Auto-Approval, Staff, Supervisor, and Manager to 999,999. That way any invoice that is eligible to auto-approve will. Anything that requires manual approval will look to the permissions at the fee level and take the highest permission required to approve the overall invoice.

 

If you need help setting up or revising a contract please contact Support.